Careers Stem Advisor (Based at Basildon/Ilford)

Job title:                    Careers/STEM Advisor

Reporting to:           Careers Manager

Purpose of the Role

To showcase PROCAT to potential new customers, informing and demonstrating what the College can offer – links to hundreds of employers and employment opportunities - state of the art labs and workshops – real life experience – technical, high level skills – the start of their career in exciting and cutting edge industries. To recruit students to the College and support their progression, by providing impartial, inspirational and honest information, advice and guidance to help them make informed decisions about their choice of study and employment.

Description of Job Role

The role of a PROCAT Careers Advisor is crucial in attracting and recruiting able, talented and committed young people to start their career at PROCAT.  In doing this, Advisors will work to inspire young people to start a career in engineering or construction with PROCAT and then continue to support their progression from referral, through learning to completion of the programme and finally to progress into employment.  Working with the Head of Student Services, the post holder will ensure that all necessary paperwork is prepared to advise and inform faculty staff of the individual needs of the students recruited to programme.  It is a requirement of this post that PICS is updated continually and responds to students within 48 hours where information is concerned.

Key Responsibilities

  • Ensure that recruitment targets are met and that programmes are maintained at or near capacity.
  • Support initiatives that provide young people with the opportunities to experience engineering and construction via taster days, competitions, etc.
  • Ensure that all administration is completed in an accurate and timely way.It is a requirement of this post that PICS is updated within 48 hours where student information is concerned.

Task will include:

  • Attend school events, open days and exhibitions to showcase and promote STEM based careers and technical apprenticeship opportunities in industry, with a particular emphasis on the rail and transportation sectors.
  • Establish and facilitate the running of a Young Engineers Club (run by PROCAT Engineering Tutors) to enable school age students to engage in real engineering related activities and projects with industry employers.Ensure that activities and communications encourage the participation of all young people and are mindful of underrepresented groups in industry.
  • Co-ordinate the PROCAT careers guidance programme of work to optimize opportunities for careers and information and IAG and ensure high quality and consistent approached that promotes STEM.
  • Work with the Marketing Manager to commission high quality sector materials, such as videos, case studies etc. to engage young people in STEM subjects and sectors.
  • Establish relationships with other STEM Education/skills organisation to maximize exposure and opportunities for local school students.
  • Handle enquiries from potential students, ascertaining relevant information to support the process of their recruitment to PROCAT.
  • Conduct interviews with potential students to provide information, advice and guidance to support decision making by the College and the student.
  • Ensure that the learning programmes and the prior learning required offered by the College are fully understood by the student.
  • The student recruitment, including:
  1. Initial contact following referral.
  2. Arrange for attendance at Taster Assessment days.
  3. Initial Assessment and Interview.
  4. Advice and Guidance concerning choices.
  5. Working with delivery staff, place on an appropriate course and send conditional offer letter.
  6. Completion of the required paperwork and administration relating to the student.This to include risk assessments, requests to Student Support for LDA completion, working with Student Support the production of support plans. Loading of information to PICS.
  • Completion of recruitment administration relating to keep warm letters, events, enrolment, induction.
  • Production of Student Profiles which detail the information delivery staff will need to manage learning effectively – for the individual and the group.
  • To support the Student Services team during Enrolment in the collection of certificates and other information, the input of information to PICS, and the collection of fees.
  • With the Head of Student support, ensure that Induction is carried out effectively.As the ‘known face at college’, some elements of Induction will be delivered by the post holder.
  • Support progression for all students, completing the documentation and updating PICS.
  • Arrange and carry out exit interviews for every learner that leaves programme- at whichever stage, signposting other opportunities as appropriate where these cannot be met by the College, including progression to Higher Education.
  • Advise Apprentice Advisor and delivery staff, as to the best ‘match’ of learners to apprenticeship opportunities and direct recruits.

Person Specification

  • Hold suitable IAG qualifications or be prepared to undertake training.
  • Minimum of Level 2 or equivalent qualification(s) in English and Maths.
  • Understanding of the needs of young people.
  • Empathy with young people and their parents/carers.
  • Ability to manage, co-ordinate and/or deliver all recruitment and induction tasks.
  • Ability to show initiative in developing and maintaining systems.
  • Ability to provide accurate information as and when required.
  • Ability to deal with people sensitively and confidentiality within policies and procedures.
  • Competent use of database systems to record, analyse data and provide reports.
  • Ability to present information to individuals and small groups in an engaging and informative manner.
  • Ability to write professional letters, reports and other communications.

Personal Qualities

  • Articulate and approachable with good interpersonal skills.
  • Good telephone manner.
  • Able to communicate with and listen to students, parents and outside agencies at all levels.
  • Inspirational and committed to education and training of young people.
  • Good personal organisation.
  • Able to work under pressure and to deadlines.
  • High level of attention to detail.
  • Flexibility and ability to devise strategies to engage, include and retain learners.
  • Ability to use initiative.
  • Honesty and integrity.
  • Professional appearance.
  • Takes responsibility and accountability for own performance and outcomes.

Hours of work:  37.5 hour per week

Flexibility of working hours is a requirement of the role as is some evening and potentially weekend work.

The post will be based at the Basildon Campus for the first 6 months and will then be located at the TUCA Campus in Ilford.  Flexibility of location across all PROCAT sites will be a requirement.

To apply for this role, please click here and select the role from the list on our vacancy portal.